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West Clermont Facilities and Elementary Attendance Boundaries Frequently Asked Questions

Last Updated: 12/6/2018 11:09 AM

Note:  We will continue to update this document as new questions arise.  If you do not see your question listed below, feel free to send your question to

Q – What is a historical look at the district’s master facilities plan?
A - The district’s Facilities Master Plan, developed with the expertise of the Ohio Facilities Construction Commission (OFCC) began in 2001 and has been revisited multiple times.  The OFCC has funded the design and construction of several of the district’s current school building projects. They also develop and periodically update our Master Facilities Plan and our enrollment projections.  You can look at the entire district master facilities plan at

Q - What is the Ohio Facilities Construction Commission (OFCC)?
A - The Ohio Facilities Construction Commission (OFCC) is responsible for guiding capital projects for state agencies, state-supported universities and community colleges, and Ohio’s comprehensive public K-12 school construction and renovation program.

Q - How is the West Clermont School District able to do all of the new construction without asking residents for additional revenue?
A - In 2010, as part of the district’s master facilities plan, the district entered into the Expedited Local Partnership Program, (ELPP) with the OFCC to build brand new buildings at Amelia Elementary School and Withamsville-Tobasco Elementary School along with performing maintenance projects at Amelia High School, Glen Este High School, and Holly Hill Elementary.  These projects were funded through a $30 million bond issue that was passed in 2007. By using local money and by entering the ELPP program with the OFCC the district was able to earn a 30% credit with the OFCC that could be used on future projects. That means that .30 of every dollar spent on those projects was set aside by the OFCC for the district to use on future projects.

The district partnered with Union Township to enter into a TIF agreement to fund the construction of West Clermont High School that was completed in 2016.  The district was still in the ELPP program with the OFCC during construction of the high school and that allowed us to earn a 30% credit from the OFCC to be used on future projects.  That means that .30 of every dollar spent to build West Clermont High School was also set aside by the OFCC for the district to use on future projects. All of the money being used to build new buildings at Summerside Elementary and Willowville Elementary, and renovate Clough Pike Elementary are credits that the district is using by entering the Classroom Facility Assistance Program with the OFCC.

Q - Why does Brantner Elementary have to close?
A - Per the OFCC, Brantner is too costly to renovate for a K-12 modern school and should be taken off line.

Q – What is the scope of the renovation at Clough Pike Elementary School?
A – The renovation project at Clough Pike Elementary School includes:  adding central heat and air throughout the building, updating classroom technology, updating furnishings, updating plumbing fixtures, updating electrical wiring, new flooring and paint, and a new gym.

Q - Why are we building a new gym at Clough Pike Elementary and not building additional classroom space?
A - OFCC regulations state that a building being built with OFCC funding must have a separate gym and cafeteria.

Q – Why do we have to change the elementary attendance boundaries?
A – Our district enrollment has increased recently and is projected to do so in the future. Moderate enrollment projections show that the district will increase by 1,800 new students over the next 10 years.  Our elementary buildings are currently unbalanced. Moving the attendance boundaries will allow us to accommodate our current enrollment as well our projected future growth.

Q - Will the attendance boundaries move for all elementary schools in West Clermont?
A - Yes.  The moving of the attendance boundaries involves all elementary schools and will be effective with the start of the 2019-2020 school year.

Q – How is the proposed map drawn?
A - The new proposed map was drawn by DecisionInsite, a professional, third-party enrollment impact specialist.  In drawing the map DecisionInsite analyzes numerous factors including: district-wide enrollment projections, kindergarten enrollment patterns, cohort patterns, and new housing developments.

Q - What are the main considerations when deciding on how to move the elementary attendance boundaries?
A – Based on the analysis from DecisionInsite, we are focused on the following when deciding on how to move the elementary attendance boundaries:  

  • Best balance of K-5 students district wide

  • Minimal impact on families

  • Long term growth and sustainability for the district

  • Natural boundaries

  • Successful transitions of students, staff,  parents, and community members

  • The focus of being one district, not a district of schools.

Q - Which students are affected?
A - Current 5th graders, middle school and high school students are not affected by the attendance boundary changes.  Approximately 10% of our students who are currently in preschool, head start, and kindergarten through 4th grade are affected with an attendance boundary change.  

Q – When will a decision on a new, final elementary attendance map be made?
A – A final decision on new elementary attendance boundaries, with any final adjustments, will be made by December 22nd and announced by the superintendent.

Q – If we do not move on the draft map then we will not move at all, right?
A - Not necessarily. It is possible that after input from our stakeholders minor adjustments are made to the final map.  Parents should remain engaged throughout the process. Even if a student does not move, the building population will change and all students will need to be assisted through the process, feel welcomed and be given the opportunity to develop a new building culture and create new traditions.

Q – Will the public be involved?
A – Yes. Input from the community has played a very important role throughout this process.  Members of the community along with our staff members participated in a Thoughtexchange where they shared their ideas and thoughts around the proposed map.  The district used this tool to gather real-time feedback from our community and staff members as this process unfolded to see which common themes developed.

We also met twice with our Facilities Community Engagement Team.  This team was made up of parents and staff members from each of our 10 buildings.  They helped guide our discussion on the process of how to implement the elementary attendance boundaries from a parent, staff and community perspective.

Q - Once a final map is finalized then how will students who are changing buildings be assisted through the transition?
A - Once a final decision is announced we move to the next phase of transitioning students and staff, creating excitement and welcoming students to their new building. We will form a team at both the district and building levels to assist with this next phase. We want teachers, parents, students, PTOs and all other stakeholders who are affected to be involved as part of ensuring a smooth transition but also to help in establishing a new school building culture and traditions for all.

Q - When the new elementary attendance boundaries are finalized what will happen to the faculty and staff?
A - Just like the students, all teachers at the elementary level will be affected, regardless of whether they move or not. Once voluntary transfer requests are reviewed, we will then assign staff accordingly to meet those needs. We will assess the needs at each elementary building, consider input from our teachers and staff and partner with WCEA and HOPE.

Q - Where will the students from Clough Pike Elementary go while their building is being renovated?
A - All of Clough Pike will move together to the former Brantner Elementary campus for the 2019-2020 school year, and return to their renovated building for the 2020-2021 school year.

Q - Why is the start date of the 2019-2020 school year possibly being delayed to August 28th, 2019 than what was originally posted?
A – The West Clermont Board of Education will voted to revise the master calendar for the 2019-2020 school year on Monday November 5th, 2018.  Moving the start of the 2019-2020 school year back a few weeks gives more time to transition our staff into their new spaces at Summerside Elementary and Willowville Elementary.  It also gives Clough Pike Elementary enough time to transition to their temporary space at the former Brantner Elementary campus.